AGM Monday 18.3.2013

 

 

Monday 18th  March 2013

5:30 pm for a 6:00 pm start,

City West Lotteries House, 2 Delhi St, West Perth WA.

Agenda

 

  1. Acceptance of Minutes from previous AGM
  2. Convenor’s report
  3. Treasurer’s report
  4. Fixing of membership fees for next year
  5. General business
  6. Election of officers and board members

 

… followed by refreshments.

 

PS: If you are unable to attend the AGM, please send me your proxy so I can act on your behalf.

MINUTES ANNUAL GENERAL MEETING (from last year)

Tuesday 20 March 2012

PLACE:  2 Delhi Street, West Perth, 6005

OPENED:  1755 hours

PRESENT: Board members – Steven McKiernan, Convenor, Peter Bartlett, Treasurer; Robert Hunt, Secretary; Graeme Hird; Roland Parrotte – Heinrich Benz, chief executive.

Members: Alice Benz, Peter Fallon, Duncan Farrow by proxy lodged with Convenor Steven McKiernan.

 

  1. 1.      MINUTES OF 2011 AGM:

Read.  Moved Graeme Hird, seconded Peter Bartlett, that the minutes be accepted.  Passed unanimously.

  1. 2.      CONVENOR’S REPORT:

Steven McKiernan said the BTA had had a pretty good year – it had done a lot and reacted to a lot of media, getting the attention of stakeholders.  The BTA had been closely involved in setting up West Cycle, which had just bought out a strategic plan.  The recognition had been wholly due to work that BTA chief executive Heinrich Benz had done.  On finances, other sources were being investigated and potentially, the BTA could co-locate with West Cycle.

  1. 3.      TREASURER’S REPORT:

Copies of the report were available to members more than 30 minutes before the meeting began.

Treasurer Peter Bartlett said the BTA was running quite close to the breadline.  Income for the past 12 months was just under $25,000 and expenditure was just under $48,000, making a deficit of just under $24,000.  Net assets were just under $12,500.

Moved by Graeme Hird, second by Heinrich Benz that the Treasurer’s Report be accepted.  Passed unanimously.

 

  1. 4.      FIXING OF MEMBERSHIP FEES

Chief executive Heinrich Benz moved that the fees should stay the same.  Seconded by Peter Bartlett.  Passed unanimously.

 

  1. 5.      SPECIAL RESOLUTION TO CHANGE THE CONSTITUTION

The resolution was circulated to all members more than a month before the AGM explaining that one phrase had to be changed to comply with State law on associations.  The phrase had been picked by the Department of Commerce Associations branch when the resolution to change the name to Bicycle Transport Alliance of WA Inc. passed at the 2011 AGM was submitted for registration.  Department officers had said that when the original constitution had been submitted in 1993, it was not policy to check them, now it was.

Moved by Roland Parrotte, seconded Graeme Hird that the Special Resolution be accepted.  Passed 9 in favour, one abstention.

 

SPECIAL RESOLUTION TO CHANGE THE NAME TO BICYCLE TRANSPORT ALLIANCE

Secretary Robert Hunt said the resolution was exactly the same as that passed at the 2011 AGM. Moved by Robert Hunt, seconded by Peter Bartlett that the name change be accepted.  Passed 9 in favour, one abstention.

 

  1. 6.      GENERAL BUSINESS

Y-Cycle

Chief executive Heinrich Benz said that for the BTA’s event for Bike Week he had compiled a program of videos on commuter cycling in other parts of the world to show on the big TV screen in the Northbridge Piazza and had organised a raffle and discount coffee vouchers at a coffee shop.

Election of Officers

Chief executive Heinrich Benz took the chair.

Current board members – Steven McKiernan, Robert Hunt, Peter Bartlett, – all renominated.  Roland Parrotte renominated.  In November he had announced that he would resign from the board but now said that he had changed his mind and decided to renominate.   Alice Benz and Andrew Priest  nominated.

All nominations were accepted unopposed.

 

Board Meeting Dates

In general discussion, board members decided to return to meeting on the second Tuesday of every second month.

WA Bike Network

Convener Steven McKiernan said the BTA received a draft in November and submitted comment on it.  There was no budget for it.

Election Year

Steven McKiernan said all candidates would be contacted by letter or email and asked “What are you doing for cycling?”

Road Safety

Andrew Priest said that RAC executive Marianne Carey had contacted him and wanted a meeting to discuss road safety.

 

About Heinrich

Promoting everyday cycling